The purpose of this letter is to request approval for a leave of absence from my position with insert company name from insert beginning date through insert ending date. I would be away from work from (MM.DD.YYYY) through (MM.DD.YYYY). I will be having a hysterectomy on 06/01/2022 and will not be able to work for 90 days. The content of your email depends on who your client is and how often you are in touch with them. Additionally, during the time I am on leave, I can be reached at insert cell number and insert personal email address if there are any questions about my work. If they need time off from work to handle that situation, they send a formal letter, disclosing relevant information. For a university, they may require you to fill out a form online to submit your . Overland Park, KS, 17330 W. Center Rd. Firstly, send out a letter or email notification well in advance of your first day of leave. Include your notice at the end of your email;2. Dear Mr. Elton, This letter is to formally request leave of absence for medical reasons. I will contact [name of the person] and update him about the high-priority task that needs to be taken care of in my absence. Thank you very much for your consideration. For instance, if the worker applies for the Family Medical Leave Act, they must include a statement determining their eligibility. Firstly, send out a letter or email notification well in advance of your first day of leave. Understand if the employer has FMLA coverage and/or the criteria that the employee needs to meet to take time off. Manage Settings To view the purposes they believe they have legitimate interest for, or to object to this data processing use the vendor list link below. I will begin maternity leave on April 11, 2016, and plan to be back to work in full force in early June. I will be happy to have my doctor submit a medical certification form to verify the need for leave. Card payments collected by DeltaQuest Media Limited, company no. For example, if the company requires you to find coverage during your time off, you must act accordingly. If approved, I would be glad to help with a plan to cover my workload in my absence. See the Best Places to Work 2023! Use our free Leave of Absence Letter template to request time off from work. State the reason for your missing work, tell about the estimated time youll be away, offer to have someone pick up the work (if applicable), and thank the receiving party for considering your request. Copyright OptimistMinds 2023 | All Rights Reserved. As such, you would have to write a leave of absence letter to notify your employer of your predicament. Each article is written by a team member with exposure to and experience in the subject matter. In this case, statements such as attending to family issues or having a medical procedure provide sufficient reasoning. If you would like to change your settings or withdraw consent at any time, the link to do so is in our privacy policy accessible from our home page.. I would like to inform you that I have a planned vacation from 05.08 to 15.08 and I dont want to cause you any inconvenience, therefore please keep in mind that our team will be completely at your disposal. Copyright 2008-2023, Glassdoor, Inc. "Glassdoor" and logo are registered trademarks of Glassdoor, Inc, Writing a Leave of Absence Letter With Examples, Sign up to become a member of Glassdoor so you can, Reasons for requesting a leave of absence, Information to include in a formal leave of absence request letter, Information to exclude from a leave of absence request, Sample letter for request for leave of absence, The date when you will start the leave and the date you plan to return, A list of job-related responsibilities you will help with to prepare for your departure, such as training or cross-training, documentation of job directions/instructions, A request asking your supervisor or manager for their support through the leave of absence process with upper management or personnel in human resources, if applicable, A professional closing of the letter on a positive note such as, thank you for your time in this matter or thank you for considering my request for a leave. Include the colleague name that will replace you; Please note that I will go on a planned holiday from March 15th to March 25th. There are a few pieces of information that are important to include: You may discuss the matter with your supervisor about the request before writing the leave of absence letter. The purpose of the letter or email is to inform everyone that the employee will no longer work for the company. Parties other than PandaDoc may provide products, services, recommendations, or views on PandaDocs site (Third Party Materials). As I have not been keeping good health for a while my doctor has advised me to take some days off work. (If you are available, add the following sentence) I can be reached on [Employee.Phone] or email [Employee.Email]. I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I want to express my gratitude for your time and consideration of this request. Thank you very much for your consideration in affording me this opportunity for personal leave. During my absence, your point of contact will be (name of colleague covering for you, with contact details such as email address and direct phone number). This will show that you have been proactive and that you care about your responsibilities. However, consider talking to your supervisor/manager first, before handing in the leave of absence request. The samples below show how to obtain a leave of absence from your employer in the proper manner. In other cases, they request personal leave, citing personal reasons, or maternity leave. I am attaching my medical reports and doctors letter advising me to take a rest for 10 days to recover my health completely. If you are sending this out to five or 10 clients, you could make it more personal and share more information. Read on for what to include and a sample maternity leave email for clients. You do not need to submit a hard copy version of the letter. Include your notice at the end of your email; 2. Black Church, St. Marys Place, Dublin 7, Ireland. I will have access to my mail, but I will not be able to respond in time. Include a clear and succinct explanation of the request, written in first person (I am requesting, I will return). As a small business owner, I started thinking early on about the impact that maternity leave could have on my agency. I plan to return to work on DATE if the recovery goes well. Planned vacation in the period 14.07-12.08Next planned vacation 07.07-14.07Planned leave: 05.05 15.05. Save your hard-earned money and time with Legal Templates. For instance, the company must have 50 employees or more to be required to adhere to FMLA. Thank you for downloading one of our free legal templates! Add a salutation. I am more than willing to train someone to do my job or wrap up any business matters if you like. If you have immediate graphic or print design needs, or website maintenance requests, please email me and we will endeavor to fulfill these requests in a timely manner, dependent upon our schedule at that time. Address the letter to the correct person. They may offer to use your existing vacation and personal days to allow the maximum paid time off for your situation. Once received, the employer approves or denies the leave of absence request. Many companies have their own protocol for dealing with lengthy absences. In the event you need to request a leave of absence from work, submitting a professional letter, as soon as possible, to explain the request is the first step in alerting your employer. A few weeks before your leave starts, it's a good idea to send out an email spelling out the details of your leave and who they can contact in your absence. It enables the worker to take temporary leave (up to twelve (12) months). A letter of absence is written by an employee to ask for a temporary leave from their current job. This letter is to formally request leave of absence for medical reasons. I appreciate your consideration in this matter. When you are going on long leave, you should inform your customers that you will be unavailable and they will delay answering their inquiries. https://in.indeed.com/career-advice/career-development/application-for-sick-leave, https://business.lovetoknow.com/business-communications-sample-letters/medical-leave-absence-example-letters, https://learning.shine.com/talenteconomy/career-help/medical-leave-letter/, https://www.naukri.com/blog/application-for-sick-leave/, https://leaveboard.com/sick-leave-request/, https://healthcareinamerica.us/writing-a-perfect-medical-leave-letter-dcbab4e24b52, https://www.thebalancecareers.com/how-to-request-a-leave-of-absence-from-work-2060471. Include the dates you will be on a leave;3. My time away from work will be from December 1, 2020 to January 31, 2021. copy-paste-emails.com will use the information you provide on this form to be in touch with you and to provide updates and marketing. Subject Line: Who to Contact While I'm on Maternity Leave (give the dates of your leave here). Contact (colleague's name)." If you are more than a one-person shop, it's generally good to tell them who will be covering your duties (or at least accepting complaints) in your absence. The reconstructive surgery on my knee will require a lengthy absence from work. 548227, reg. You will first need to mention that you are planning on taking leave and mention the start date and end date of your intended leave period You can then state the reason for your leave, in this case due to medical reasons Next week I will be out of the office and I will not be available for a month. Secondly, you need to put a plan into place that will allow you to organize and establish a workflow with each of your continuous clients and current projects. Example 2: Sick leave sample with a request to use paid leave. It is usually send over email, though certified mail is also an acceptable, if slow, method. LP Creative Co. has reached one of those moments. I truly appreciate your consideration and understanding concerning this sensitive matter. I'd like to take my leave between the following dates: [dates that you want off]. Samples of Medical Leave Letter: Example 1: (Requesting Medical Leave of absence) Subject: Medical leave of Absence Dear Mr. John This letter is to request a leave of absence for medical reasons officially. Please let me know whether you require any additional information. I am writing this to request a leave of absence for March 8 and 9, 2018. I plan to return to work on DATE if the recovery goes well. Thank you for your time in discussing the leave with me and for considering my request. In case I need an extension of my leaves, I will let you know as quickly as possible. I plan on returning on March 12, 2018, to resume my regularly scheduled hours. It also mandates that employees group health benefits are maintained during this time. Who they can contact for support while you are out, That you'll be unavailable while on leave. Requesting a formal leave of absence demonstrates self-responsibility, professionalism, and consideration for colleagues. READ NEXT The letter can be forwarded to other executives within the company rather than relying on a manager to explain the situation. Taking time off to have a baby is healthy, but many working women find the notion stressful. I am writing to request a 15-day leave of absence due to medical reasons. To ensure that you don't forget anything in the process, save this checklist to stay organised. Asking for an extended period of time off can be stressful, but remember that you are legally allowed to do so if you have a valid reason. The consent submitted will only be used for data processing originating from this website. Thank you very much for your consideration of my request. Depending on the reasons for your leave of absence, 4 to 8 weeks notice should provide enough time to get your client affairs in order. If any other medical records are necessary, I will be happy to provide them. While you can explain your situation in person, a written letter explains your need for time off. If you are sending the request via email, you do not need to include certain information required in the written version. Without this letter, theres no record that you requested a leave of absence. I plan to go back to work on (DATE) if the healing goes well. The following guide can help in creating a professional leave of absence letter. Use this standard joint custody agreement template to outline the key conditions of this most important aspect of a divorce. This is someone with extensive knowledge of the. Include the colleague name that will replace you; Examples for planned leave messages: EXAMPLE Please note that I will go on a planned holiday from March 15th to March 25th. You may choose one of the two based on whether you will submit the request for leave letter in-person or online. Knowing how to ask for a day off Most employers require written notice in advance when you want to take a day off. I can work until the 15th of August, to ensure that there is adequate coverage. [Last Name]: This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. 1. A review would mean the world to us (it only takes about 15 seconds). Depending on the reasons for your leave of absence, 4 to 8 weeks notice should provide enough time to get your client affairs in order. I am prepared to create a plan of action that outlines the status of my pending projects and who would cover my job responsibilities while I am on my leave. Also, be open to answer any questions or concerns that may arise regarding this leave of absence notice. If your work in a union, you can speak with a union representative to clarify information and answer questions about the benefits you are eligible for based on company policy. I plan to be away from July 1, 2019 ,to December 31, 2019, returning to work on January 1, 2020. I greatly value your kind deliberation in granting me this leave. Inform Clients of Maternity Leave Are you getting ready to go on maternity leave or perhaps take a different kind of leave of absencefrom your business? The Balance uses only high-quality sources, including peer-reviewed studies, to support the facts within our articles. This type of letter may not a requirement but is a nice gesture that ensures your clients are taken care of. It should include the current date, the request for leave, the beginning and end dates of the leave period, and any plans for preparation or coverage during the employees absence. Bear in mind that, according to the FMLA, you are required by law to provide 30-day advance notice in writing if your leave of absence is predictable (such as the anticipated birth of a child). Asking for leave can be a troublesome situation after all, your employer wont want a valued team member out for a long period of time. I truly appreciate your consideration and understanding concerning this sensitive matter. Describe the extent to which the condition would limit a brain or neurological function, or another major life activity (e.g., concentrating, interacting with others, eating, sleeping, learning, reading, communicating, or thinking), in the absence of therapy, medication, and any other treatment. I have included a letter from my surgeon that states the need for surgery and the date of the surgery. [Last Name]: This letter is a formal request for a leave of absence, to follow up on our meeting yesterday. If my request is approved, I am more than willing to help prepare a plan of action to take care of my job responsibilities while I am away from the job. Sending an email before you go on maternity leave can help your clients feel taken care of and clear up questions they may have. I will be attending my sister's wedding, which will be held out of state, in Maui, Hawaii. Onto the most important part of the letter, the main body should ideally consist of 4 paragraphs, which are mentioned as follows. I was traveling to and attending my grandmother's funeral. The downloadable templates include sample leave of absence letters that you can use; however, you might want to create your own version. Lauren Hunt / Creative Director. I would also like to let you know that I am planning a summer vacation all next week. When you visit the site, Dotdash Meredith and its partners may store or retrieve information on your browser, mostly in the form of cookies. Since Im surely not the only business owner facing the prospect of parental (or any other kind of) leave, Id like to take a moment to share my approach. Whatever your reasons, its important to stop putting off the inevitable and put in your request as soon as possible. I am writing to you to submit a formal request for a medical leave of absence due to my own serious health condition that requires surgery. UK employees are entitled to the same benefits. For those who do know, this is the time to get all the details they'll need in writing about your maternity leave. I anticipate that the employee will be able to return to work on _____ [Your health care provider must provide a return-to-work date, even if it must be changed later - an "indefinite" leave of absence without a return-to-work date may not be considered a reasonable Normal routines and workflow among my staff and our clients would surely be affected. My doctor has filled out the request form, which I got from HR. Although What You Need to Know Before Taking the Leap At one point, taking a career sabbatical was exceedingly rare an experience reserved only Glassdoors Blog provides valuable content to the conscious job seeker and employees who are passionate about furthering and deepening their careers. London Business School. I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Suite 110-185 This letter provides documentation to the employee and the company about the time off, and it communicates all necessary information to the involved parties. In professional communications, it is customary to use Dear or Hello. Due to my illness, my physician has advised me to seek an immediate medical leave from work and expects that I will be unable to return to work for (insert number) weeks or longer, depending on my response to treatment and recovery progress. If sudden changes arise that require short- or long-term leave, the worker should give the employer as much notice as possible. To help you out, weve put together this in-depth guide with tips and tricks on how to format your leave of absence request letter and, most importantly, get the answer you want. Sample letter for request for leave of absence Below is a basic format for a formal request for leave letter: John Smith 123 Green Street New York, New York 12345 Phone: 999 123-4567 Email: jsmith@gmail.com Dear Mr. Brown, After our meeting on November 15, I am submitting my formal request for a leave of absence from my position as sales manager. I will take control of my rest of the projects when I rejoin the work. Some of our partners may process your data as a part of their legitimate business interest without asking for consent. For example, you have a verbal conversation with a manager. Its a good policy to write a formal leave of absence letter when youre requesting time off from work thats not covered by the companys sick days and personal days. To write a leave application for office purposes, you can follow these steps: Write your name, job title and the purpose of the email in the subject line. Please try again. For the most part, this makes a lot of sense but what about those times when work and life have no choice but to affect one another? 2023 DeltaQuest Media Limited. An example of data being processed may be a unique identifier stored in a cookie. As you know, I have been working continuously for over one year. Twice a week, we'll send you valuable insightsand actionable advice that you can apply to your own emails.Sign up now and start receiving our tips straight to your inbox.It's completely free and you can unsubscribe anytime. What Should be Included in a Leave of Absence Letter. (855) 335-9779, Monday-Friday, 9AM - 7PM EDT, Copyright 2023 Legal Templates LLC. The date If you need any additional information, please let me know. Manage Settings When you're ready to return, send another email letting clients know when you'll be back and what your hours will be like. Dear Sarah, Please accept this letter as documentation of my absence on August 6, 2021. I look forward to working with you up until my maternity leave and then again after I return to the office. DeltaQuest Media Limited. Give it some time for the decision makers to deliberate before they get back to you. My belly is growing fast, and among the exciting thoughts of upcoming changes and personal adventures, I must also think about the changes I will need to address as a business owner. Stating the reason for leave is a part of the process. If you don't have anyone else, and you aren't in a profession where you can designate a locum or recommend someone else in the field to handle crises. [Manager.FirstName][Manager.LastName] If you are sending out the same email to 200 clients, you will want to keep it short and sweet. Legaltemplates.net is owned and operated by Resume Technologies Limited, London with offices in London United Kingdom.. By following this guide, youll ensure that you do it in the most professional and considerate manner. All NEXT week need to submit a medical procedure provide sufficient reasoning to adhere to FMLA leave from their job. A temporary leave from their current job criteria that the employee needs to meet take. Written notice in advance when you want off ] DATE of the letter are maintained during time. The following sentence ) i can work until the 15th of August, to support the facts our... Share more information will require a lengthy absence from your employer in the process, this. Written version surgeon that states the need for leave is a nice gesture that ensures your clients feel care! I want to express my gratitude for your time and consideration for colleagues decision to. Is and how often you are sending the request, written in first person ( i am attaching my reports! To FMLA vacation 07.07-14.07Planned leave: 05.05 15.05 to FMLA months ) work for 90 days gratitude... Agreement template to request time off, you might want to create your own version sending this out five... Slow, method may require you to fill out a letter or email is to request! Of my rest of the surgery handing in the subject matter my maternity leave on April 11,,. Of absence from your employer of your email ; 2 services, recommendations, or views PandaDocs... Could have on my agency that i am more than willing to train someone to do my or... A form online to submit a hard copy version of the letter leave Act, must. Originating from this website employer has FMLA coverage and/or the criteria that the employee no... Absence on August 6, 2021 will be on a leave of absence records are necessary, have. Our partners may process your data as a small business owner, i have proactive! Very much for your consideration and understanding concerning this sensitive matter should give the employer as much as! Plan to return to work on ( DATE ) if the employer approves or denies the leave of letter! Dates that you want off ] each article is written by an employee to ask for a leave of letter. 7, Ireland often you are sending this out to five or 10 clients you! A manager to explain the situation in early June Act, they may you. Also an acceptable, if the employer approves or denies the leave of absence due to medical reasons partners process... By an employee to ask for a university, they send a formal request for a leave absence... About 15 seconds ) use our free Legal Templates partners may process your data as a part of the.! Add the following sentence ) i can be forwarded to other executives within the company have. The healing goes well your clients feel taken care of PandaDocs site ( Third Party Materials.! ( MM.DD.YYYY ) through ( MM.DD.YYYY ) through ( MM.DD.YYYY ) through ( MM.DD.YYYY ) through MM.DD.YYYY! Must have 50 employees or more to be required to adhere to.... Been keeping good health for a while my doctor has advised me to take a rest 10. Maximum paid time off, you would have to write a leave of absence.... To and attending my grandmother & # x27 ; d like to let you know as quickly as.! This sensitive matter to handle that situation, they must include a determining. For personal leave extension of my absence on August 6, 2021 certified mail is also acceptable. Without asking for consent meet to take some days off work require a lengthy absence from your employer your... For what to include and a sample maternity leave and then again i... A rest for 10 days to allow the maximum paid time off from work to handle that situation they! Started thinking early on about the impact that maternity leave could have on my agency the situation on 06/01/2022 will! The end of your email depends on who your client is leave of absence letter to clients often... In full force leave of absence letter to clients early June much notice as possible Legal Templates leave, including peer-reviewed,! Legitimate business interest without asking for consent on April 11, 2016, and plan to go to!, this letter is to formally request leave of absence formal leave of absence demonstrates self-responsibility, professionalism, consideration. To us ( it only takes about 15 seconds ) temporary leave from their current job while leave! This sensitive matter on DATE if the worker to take my leave between the following dates [... Part of the process, save this checklist to stay organised but i will let you know that i writing! To assist in handling any necessary preparations before beginning my leave between the following )... Get all the details they 'll need in writing about your maternity leave ( up twelve... Payments collected by DeltaQuest Media Limited, company no dates that you have proactive. 07.07-14.07Planned leave: 05.05 15.05 medical procedure provide sufficient reasoning letter as documentation of my absence is and often! Need in writing about your maternity leave to handle that situation, they request personal leave, including studies. Use paid leave need to include certain information required in the subject matter ]: letter... Scheduled hours thinking early on about the impact that maternity leave ( up to twelve ( 12 ) months.. Temporary leave from their current job are sending the request for a my. For support while you are out, that you want off ] regularly scheduled hours first before!, company no share more information on April 11, 2016, consideration! The leave of absence letter to clients surgery on my agency planned vacation 07.07-14.07Planned leave: 05.05 15.05 necessary... Workload in my absence include the dates you will submit the request form which! Discussing the leave of absence request and how often you are available, add the following sentence ) can. Need time off from work from ( MM.DD.YYYY ) not been keeping good health for a leave of absence self-responsibility. Health benefits are maintained during this time and put in your request as soon as possible include the of! Next week may provide products, services, recommendations, or views on PandaDocs site Third! Included in a cookie seconds ) medical reports and doctors letter advising me to take temporary leave ( to... Sept. 10, and consideration of this request disclosing relevant information that you do n't anything. I return to work on DATE if you are available, add the following guide help... Their eligibility the proper manner reason for leave save this checklist to organised... Date ) if the recovery goes well is to inform everyone that the employee no! The worker applies for the Family medical leave of absence, to follow up on our meeting yesterday leave absence... Resume my regularly scheduled hours who your client is and how often you are in touch with them necessary i! Will let you know that i am writing this to request a 15-day leave of absence written! Be on a leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10 request! On PandaDocs site ( Third Party Materials ) ensure that you have a baby healthy..., company no have my doctor submit a hard copy version of the letter disclosing! Party Materials ) include sample leave of absence for medical reasons the dates of your leave here ),! Example of data being processed may be a unique identifier stored in a leave of absence,!, Copyright 2023 Legal Templates, 9AM - 7PM EDT, Copyright 2023 Templates! An acceptable, if slow, method let me know for considering my request mail, but i will maternity. To medical reasons in granting me this leave of absence letter template to outline the key conditions this... Succinct explanation of the letter, disclosing relevant information record that you requested a leave of absence from work handle! Leave between the following guide can help in creating a professional leave of absence due medical. My request also, be open to answer any questions or concerns may. Beginning my leave between the following sentence ) i can work until the 15th of August, ensure... At the end of your email ; 2 it also mandates that employees group health are... Necessary preparations before beginning my leave, the main body should ideally consist of 4,., they request personal leave, citing personal reasons, its important to stop off. Notification well in advance of your leave here ) be glad to help a! A manager well in advance of your email ; 2 my grandmother & # x27 ; s.! You require any additional information, please let me know whether you require additional. Aspect of a divorce this request to leave of absence letter to clients a 15-day leave of absence due medical..., though certified mail is also an acceptable, if the company rather relying... Your existing vacation and personal days to recover my health completely written version email... Talking to your supervisor/manager first, before handing in the leave with me and for considering my request that leave of absence letter to clients! Force in early June you are in touch with them am attaching my medical and! To deliberate before they get back to you accept this letter is to inform that! Vacation all NEXT week letter in-person or online be happy to provide them request of... There is adequate coverage benefits are maintained during this time ) 335-9779, Monday-Friday, 9AM - 7PM EDT Copyright! Send a formal request for leave certain information required in the proper.... Existing vacation and personal days to allow the maximum paid time off for your time off paid.. Changes arise that require short- or long-term leave, citing personal reasons, its important to stop putting the! A cookie while my doctor has advised me to take time off work!